Meeting Planning (Sales & Services)

Meeting Conference & Convention Sales/Services

We are always willing to go the distance to meet your needs. Call us today at 800.258.3582, or email us and start taking advantage right now of all the ACCVB has to offer:

Before you commit endless hours and energy to finding the right meeting or convention location, you can count on the ACCVB professional sales team to be your go-to team. We are completely knowledgeable about everything Albany and the Capital Region region, and all ACCVB sales services are complimentary, including details about Albany's many fine hotels and meeting facilities, special attractions, and unique meeting locations. Upon determining your meeting needs, with a click of a button, we can electronically submit your Request for Proposal (RFP) to all of the targeted hotels and/or venues. Knowing your time is precious, we follow through on every facet of your meeting to ensure you have all of the information you need to make the right decision for your organization. Whether you are an experienced meeting planner, or a volunteer committee member, our sales team can assist you every step of the way...

Meeting Planning Assistance

  • How May We Assist You?

    • Serve as your "one call" contact for Albany facilities and services
    • Provide detailed Albany facility information tailored to your meeting needs that include development of comprehensive Albany proposals and presentations for your consideration
    • Coordinate individual site inspections of Albany hotels, meeting facilities, attractions, and points of interest
    • Offer alternative and creative meeting locations in historic buildings and public spaces
    • Identify area activities, events, and programs that suit your meeting's delegates
    • Communicate experienced, creative solutions and provide personal attention for the success of your meeting

    Complimentary Meeting & Event Planning Assistance is available to you throughout your stay until program completion. Once your meeting has been booked, you will continue to work with a well-informed creative member of our Convention/Event Services Team. Our experienced staff members will design and customize complimentary support services and resources that will enhance your overall conference program. We are an extension of your staff right here in Albany. 


  • The following are some of the many services we offer:



    • Attendance building strategies and services. This may include an Albany booth at your prior year’s conference to build awareness and create a buzz of excitement. Please note that restrictions do apply
    • Complimentary, on-line marketing that includes a tailored event website that promotes your “Albany” destination. This can be linked directly to your conference or business website
    • Skilled coordination of all support services proposals; including transportation, audio-visual, entertainment, and off-site catering
    • Staffed visitor-resource centers set up at your meeting site during your convention to provide guest assistance, travel information, tour suggestions, directions, and restaurant menus
    • Public and community relations assistance: media lists, development and dispersal of press releases, welcome letters, proclamations, and/or appearances from local and bureau officials. 




Look at what some of our very happy clients have said about the Albany Convention Bureau!



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Albany County Convention & Visitors Bureau
25 Quackenbush Sq , Albany, NY
(518) 434-1217 Visit web site
Albany Heritage Area Visitors Center
25 Quackenbush Sq (Corner of Broadway & Clinton Ave.) , Albany, NY
(518) 434-0405 Visit web site
Association Development Group, Inc
136 Everett Road, Albany, NY
(518) 465-7085 Visit web site
Capital Newspapers-Times Union
PO Box 15000 , Albany, NY
(518) 454-5454 Visit web site
Capital Region Living Magazine
420 Kenwood Ave , Delmar, NY
(518) 475-9250 Visit web site
Classe' Catering
2 Petra Lane , Albany, NY
(518) 690-0293 Visit web site
Clifton Park Rental Center
871 Main St , Clifton Park, NY
(518) 877-7449 Visit web site
CMI Communications
10 Walker Way Suite 6 , Albany, NY
(518) 867-3288 Visit web site
Consulting Alliance
154 Wormer Road , Voorheesville, NY
(518) 434-0489 Visit web site
Creative Expressions Photography-Pictures With Personality!
2335 Cayuga Rd , Niskayuna, NY
(518) 346-4485 Visit web site
Danker Florist
658 Central Ave. , Albany, NY
(518) 489-5461 Visit web site
Ed Lewi Associates
6 Chelsea Pl , Clifton Park, NY
(518) 383-6183 Visit web site
Empire Meeting Solutions
2080 Western Ave. The Twenty Mall , Guilderland, NY
(518) 869-0738 x18 Visit web site
Kim Stock Photography
Event Photographer , Albany, NY
(518) 207-5566 Visit web site
L & P Media / Light & Power Communications
255 River St , Troy, NY
(518) 880-0300 Visit web site
Legislative Gazette
ESP, Concourse, Rm 106 , Albany, NY
518-473-9739 Visit web site
Northeast Show Promoters
12 Avis Dr , Latham, NY
(518) 786-1529 Visit web site
Photographers & Company
113 S. Brandywine Ave , Schenectady, NY
(518) 377-9457 Visit web site
Plaza Meetings/Tours of Albany
3 School St. , Latham, NY
(518) 785-3392 Visit web site
Renters Guide Magazine
292 Washington Ave, Ext Ste 104 , Albany, NY
(518) 456-6626 Visit web site
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