Meeting Planning (Sales & Services)

Meeting Planning Assistance

• How May We Assist You?

  • Serve as your "one call" contact for Albany facilities and services
  • Provide detailed Albany facility information tailored to your meeting needs that include development of comprehensive Albany proposals and presentations for your consideration
  • Coordinate individual site inspections of Albany hotels, meeting facilities, attractions, and points of interest
  • Offer alternative and creative meeting locations in historic buildings and public spaces
  • Identify area activities, events, and programs that suit your meeting's delegates
  • Communicate experienced, creative solutions and provide personal attention for the success of your meeting

  
  

  Complimentary Meeting & Event Planning Assistance is available to you throughout your stay until program completion. Once your meeting has been booked, you will continue to work with a well-informed creative member of our Convention/Event Services Team. Our experienced staff members will design and customize complimentary support services and resources that will enhance your overall conference program. We are an extension of your staff right here in Albany. 

  
  

  
  

• The following are some of the many services we offer:

  
  

  
  

  • Attendance building strategies and services. This may include an Albany booth at your prior year’s conference to build awareness and create a buzz of excitement. Please note that restrictions do apply
  • Complimentary, on-line marketing that includes a tailored event website that promotes your “Albany” destination. This can be linked directly to your conference or business website
  • Skilled coordination of all support services proposals; including transportation, audio-visual, entertainment, and off-site catering
  • Staffed visitor-resource centers set up at your meeting site during your convention to provide guest assistance, travel information, tour suggestions, directions, and restaurant menus
  • Public and community relations assistance: media lists, development and dispersal of press releases, welcome letters, proclamations, and/or appearances from local and bureau officials.